Sponsor & Exhibitor Information
A special thank you to our exhibitors and sponsors for your continued support. We value the strategic partnerships that help make these meetings possible.
Attendee Demographics
- Over 500 HVAC Professionals
- 300 HVAC Contractor Personnel
- HVAC Contracting Companies with combined annual HVAC purchases in excess of $750M per year
- HVAC Specifying Engineers
- Mingledorff’s Associates
- Store Managers
- Territory Managers
- Senior Management
- Purchasing Agents
Sponsor & Exhibitor Registration Deadlines
Early Bird Deadline: Friday, January 18, 2019
Standard Registration Deadline: Friday, February 1, 2019
Sponsorship Packages
Click here to download the full Sponsorship Prospectus, and below is a summary of sponsorship opportunities for your consideration.
Platinum Sponsor - $10,000 - SOLD
Parade Viewing Pre-Party Sponsor - $9,000 - SOLD
Registration Sponsor - $8,000 - SOLD
Breakfast Sponsor - $7,000 - SOLD
Hotel Welcome Bag Sponsor - $7,000 - SOLD
Lanyard Sponsor - $5,000 - unavailable
Hotel Key Card Sponsor - $5,000 - SOLD
Water Bottle Sponsor - $5,000 - SOLD
Charging Station Sponsor - $5,000 - SOLD
Photo Booth Sponsor - $5,000 - SOLD
Healthy Hands Sponsor - $5,000 - unavailable
Pads & Pens Sponsor - $4,500 - SOLD
Coffee Break Sponsor - $4,500 - SOLD
General Luncheon Sponsor - $4,000 - SOLD
Registration Website Sponsor - $3,000 - SOLD
Exhibitor Package
Exhibitor Fee: $2,000
We look forward to seeing all our exhibitors soon!
Each booth includes:
- 10'x10' Booth Space
- (1) 6' Draped Exhibit Table
- (2) Chairs
- (1) Wastebasket
- (2) Expo Passes for booth personnel
- Wireless Internet
- Lunch and Dinner on Thursday, February 21
- Carpet is not included.
Exhibitor Schedule
Registration will open Wednesday, February 20, at 9:00am at the Arthur R. Outlaw Mobile Convention Center, directly outside of the South Exhibit Hall on the Lower Exhibit Hall Level. Be sure to check in to receive your name badge and meeting materials. Name badges should be worn at all times.
Wednesday, February 20
9:00am – 6:00pm
Registration & Set-up
Thursday, February 21
7:00am – 9:00am
Registration & Set-up
10:00am – 11:00am
Dedicated Exhibit Time
11:00am – 12:45pm
Exhibit Hall Lunch
12:45pm – 1:30pm
Extended Lunch Time for Exhibitors
1:30pm – 6:00pm
Break
6:00pm – 7:30pm
Parade Viewing at Hotel
7:00pm – 10:00pm
Exhibit Hall Dinner: Mingledorff's "Mardi Gras Exhibit Ball"
10:00pm – 11:00pm
Breakdown
Friday, February 22
7:00am – 10:00am
Breakdown
Wednesday, February 20
09:00am – 06:00pm Registration & Set-up
Thursday, February 21
07:00am – 09:00am Registration & Set-up
10:00am – 11:00am Dedicated Exhibit Time
11:00am – 12:45pm Exhibit Hall Lunch
12:45pm – 01:30pm Extended Lunch Time for Exhibitors
01:30pm – 06:00pm Break
06:00pm – 07:30pm Parade Viewing at Hotel
07:00pm – 10:00pm Exhibit Hall Dinner: Mingledorff's "Mardi Gras Exhibit Ball"
10:00pm – 11:00pm Breakdown
Friday, February 22
07:00am – 11:00am Breakdown
Additional Information
- Power/Electrical: Click here and follow the prompts to order power for your booth. Start by choosing the Dealer Meeting from the drop-down menu, then scroll to the bottom of the page to accept the Terms and Conditions. An order form page will appear. Please fill out completely and submit.
- Audio Visual Rental: For A/V needs, contact Arielle Galimidi at agalimidi@dynamigroup.com.
- Booth Numbers: Booth numbers will be emailed to all registered exhibitors and sponsors 2 weeks prior to the program.
- Loading Dock: Exhibitors may unload vehicles by utilizing the Service Drive. There will be uniformed attendants to direct you for off-loading. Note that you may experience a temporary delay in accessing the loading dock if a train in blocking the road of entry.
- Parking: Parking at the Convention Center is $4.00 per vehicle, per day. All exhibitors will be allowed in and out privileges (based on availability) when the parking booth is manned. The garage should only be used for small equipment that does not require a flatbed cart to transport.
- Booth Exhibitor Restrictions
- Height: Nothing can be displayed higher than the 8’ backdrop drape, without prior approval.
- Overhead: No canopies or tents of any kind are permitted in booth areas.
- Balloons: Balloons are not permitted in the Exhibit Hall.
FERN Exposition Services will provide the following services. If you have not received your log-in information from them, please contact:
Mary Fryer, MFryer@fernexpo.com, 615-405-0388
- Booth Carpet: After your registration has been submitted, FERN Exposition Services will send you instructions for ordering carpet and other booth materials through their website. Please contact Arielle Galimidi at agalimidi@dynamigroup.com with any questions.
- Shipping: Shipping instructions can be found at the bottom of this page. Shipping and handling will be coordinated by FERN Exposition Services.
- Outbound Shipping: Outbound shipping can be coordinated by FERN Exposition Services. For more information, please contact MFryer@fernexpo.com or speak with representatives at the FERN booth, which will be located inside the Exhibit Hall.
Shipping Instructions, Addresses, and Deadlines
Advance Warehouse Shipments - Must Arrive by Monday, February 18, 2019
C/O Fern Expo (Company Name)
Attn: Contact Name + Phone Number
1111 Virginia St.
Mobile, AL 36604
Attn: Contact Name + Phone Number
1111 Virginia St.
Mobile, AL 36604
NOTE: Anything in italics above must be replaced with your specific company and contact information.
Show Site Shipments - Cannot Arrive before Tuesday, February 19, 2019
C/O Fern Expo (Company Name)
Attn: Contact Name + Phone Number
Arthur R. Outlaw Center
1 South Water St.
Mobile, AL 36604
Attn: Contact Name + Phone Number
Arthur R. Outlaw Center
1 South Water St.
Mobile, AL 36604
NOTE: Anything in italics above must be replaced with your specific company and contact information.
